Part-Time Receptionist / Assistant Bookkeeper (9am-3pm)
Manage front desk / Customer service duties include:
- Greet and help customers face-to-face
- Answer and direct calls
- Monitor and reply to office voicemails and emails
- Coordinate with other departments regarding placement of different advertisements (past & future)
- Coordinate with other departments for placing classifieds and legal notices
- Accept payments for subscriptions, accounts, etc
- Manage supply inventory and make orders as needed
- Monitor funds available for postage and add when necessary
- Convert paper files to e-documents using a scanner and Google Drive
- Filing
- Keep front area clean and orderly
Assistant bookkeeper duties include:
- Compiling deposits
- Answer customer questions regarding payments and billing
- Mail out billing with tearsheets, including filling out affidavits
- Assist with any other billing or deposit duties as needed/requested
Applicants should be familiar with modern office equipment (i.e. scanners, Mac/PC, postage machines, fax machines) as well as programs such as Google Drive, Google Docs, and Gmail.