Webster Parish students may be going through reams of paper as they do class assignments and homework, but school system employees, including school board members, will be going paperless in a matter of weeks.
A test run of email addresses will be conducted, and the paperless payroll process of direct deposit will officially kick off March 1, school system business director Crevonne Odom reported.
“We’re going to do a test run of email for the February payroll to see if we’ve got everyone’s correct email address,” Odom told board members.
Board members have established the paperless payroll system as policy, president Charles Strong reminded the panel.
Odom said every system employee will be required to provide either a personal or school board email address so payroll and related information can promptly be provided.
“Employees will have to provide one or the other (email addresses),” she said. “They will enter pass codes when it comes on their email and will open through their password.”
Those employees who opt not to participate in the paperless direct deposit will still be allowed to receive their “on paper” paycheck, Odom said. There will, however, be a fee for doing so.
“When they want their paycheck, there will be a processing fee of $3. We will deduct it from their monthly paycheck. Only those employees will be allowed to pick up their paycheck at the front door between the hours of 3 and 4 p.m. on payday,” Odom said.
A photo identification will be required to pick up the checks “…so we won’t have the problem of releasing a check to people who are not supposed to get it,” she said.
Checks, which are not picked up on payday, will be placed in the mail. If, though, the check isn’t delivered in a timely manner, employees must wait five business days before paychecks can be voided and reissued.
Odom said quite a few employees ask for paper items like old pay stubs. Any payroll-related documentation in paper form will cost $3 to obtain and can be picked up, with a photo identification, between the hours of 3 and 4 p.m. the next day.
Also at the meeting, school board members:
Approved a request to hire an additional special education teacher at Lakeside High School to stay in compliance with regulations governing the number of students per teacher.
Agreed to hire Springhill Construction to clean, repair and/or replace damaged portions of the baseball fence at North Webster High School at a cost of $5,612. Springhill Maintenance Fund money will be used.
Said yes to replacing light poles, electrical wiring and electrical controls at the North Webster High School softball field. B&S Electrical will be paid $41,611.12 for the job from the Springhill Maintenance Fund.
Agreed to employ Insight, Inc. to deliver and install bleachers at Lakeside Jr./Sr. High School. Cost of $27,540 will be paid from Consolidated District No. 3 school maintenance fund, and approved Insight, Inc. to construct a deck on the rear of the bleachers at a cost of $2,150. Funds for the project will come from the same source.
Approved BMS Office Supplies for 10 LCD projectors for Lakeside Jr./Sr. High School at a cost of $4,250. Funds will come from Consolidated District No. 3 school maintenance fund.
Adopted a resolution requesting the Webster Parish Police Jury provide road and pavement services to the Doyline High School baseball/softball complexes.